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Medical Practice Break-Even Calculator
Find out how many patients your practice needs to cover its costs, where you stand today, and what it would take to reach your profit goal.
Ways to close the gap
Why practices miss break-even
When a practice falls short, the instinct is to find more patients. Often the bigger problem is on the cost side: money spent on things that don't need to cost that much, and that leaves nothing for growth.
- Administrative overhead. In-house staff for billing, phones and authorizations that could be handled for a fraction of the cost.
- Revenue that never arrives. Denied claims nobody works, underpayments nobody checks, and patient balances nobody collects.
- Empty slots. No-shows and unfilled cancellations that cost as much as a missing patient.
- Software and services you don't use, paid for every month.
- Not enough left for growth. When costs absorb everything, there's no budget to bring in the patients that would fix the numbers.
The practices that turn around usually do both: cut the costs that don't earn their keep, then put part of the savings into reaching new patients. Our free practice audit shows you where that money is in your practice.
Get a free practice audit
Send us your results and we'll review your costs, billing and patient flow, then show you the changes that would make the biggest difference. It's free, with no obligation.
Want the full plan in writing?
The Practice Plan turns these numbers into a budget, cash-flow plan and patient acquisition plan for $400, credited toward any service you start within 30 days.
Frequently asked questions
What is a break-even point for a medical practice?
It's the number of visits your practice needs each month for revenue to cover all your costs. Below it you lose money; above it every extra visit adds profit.
How do I calculate my practice's break-even point?
Divide your monthly operating costs by what you keep from each visit, which is your average reimbursement minus any costs that grow with each visit. For example, $30,000 in costs divided by $102 kept per visit means about 295 visits a month.
What should I include in monthly operating costs?
Everything you pay each month regardless of how many patients you see: rent, salaries and benefits, software, malpractice and other insurance, utilities, marketing and loan payments.
How do I find my average reimbursement per visit?
Divide what you actually collected last month, from insurance and patients, by the number of completed visits. Use collections, not billed charges.
Is my information saved?
No. The calculator runs in your browser. Your numbers are only sent to us if you request a free audit.